Receiving of Raw Material and Packing Material

1. PURPOSE

To define a procedure for Receiving Raw Material and Packing material.

2. SCOPE

1. This SOP applies to Store section of Warehouse department.

3. REFERENCE(S) & ATTACHMENTS

1. References

2. ISO 15378:2017

3. Attachments

1. Attachment –I : Goods Receipt Note : SIPL/WHS/001/F02/00

2. Attachment –II : Under Test Label : SIPL/WHS/001/F03/00

3. Attachment –III : Inward Goods Register (Soft Copy) :

SIPL/WHS/001/F04/00

4. RESPONSIBILITY:

1. Warehouse Department Person:

1. To prepare the SOP.

2. To prepare a list of the SOP in Warehouse Department.

2. Production Head:

1. To ensure the training of the SOP to all concerned

department personnel involved in implementation of the SOP.

2. To ensure the implementation of the SOP after training.

3. Quality Assurance Person:

1. To check the SOP.

2. To maintain the original copy of the SOP.

3. To issue controlled copy of the SOP.

4. To maintain issuance record of SOP.

5. To retrieve the controlled copy of the SOP when it is

superseded/obsolete &maintain its record.

4. QA Head-

1. To approve new or revised SOP.

2. To ensure the implementation of the defined system.

5. Plant Head-

1. To approve new or revised SOP.

2. To ensure the implementation of the defined system.

5.0 Distribution

I. Quality Control

II. Production

III. Warehouse

6.0 DEFINITION & ABBREVIATION(S)

6.1 Definitions

6.1.1 De-dusting : A written procedure which explains the stepwise activities from opening of RM/PM till placement in the Stores.

6.2 Abbreviations

6.2.1 RM : Raw Material

6.2.2 PM : PM Material

6.2.3 SOPs: Standard Operating Procedures

6.2.3 COA : Certificate of Analysis

6.2.3 PO: Purchase Order

7. PROCEDURE:

1. Intimation:

1. When any vehicle containing RM & PM reach in Factory gate,

the security person inform the store in this regard and send material related documents to store.

2. After receiving the documents the store person shall ensure

that the Invoice/Challan is on the name of the company, Specification, COA of material and material received from approved vendors etc.

3. After checking this, the store person shall tell the

security person to allow the vehicle to enter in the company premises.

7.2 Process of Unloading:

7.2.1 Then the security person will make the necessary entries in the security In-ward register

and the vehicle to enter in the company premises and park the vehicle on receiving bay for unloading.

2. Before starting unloading process, the store person shall check the

physical condition of Vehicle, it is covered and is concerned with only one customer or others also. Also physical condition of the material shall be checked whether the rolls are stacked/kept properly, the wrapping material is torn, any damage marks etc.

3. Store person shall tell the driver to open the Backside Flap/Door.

4. Based on material stacked/stored in the vehicle, Store person shall

decide whether the unloading shall be done manually (by pallet truck) or by outside means like forklift, hydra etc.

1. Store person shall take the pallet truck to the vehicle floor

and insert the fork of pallet truck inside the pallet on which the rolls are stacked.

2. Pull down the pallet truck on the level of ramp platform

gradually towards receiving bay. While this activity, nobody should come in front of pallet truck as there may be chances of slippage.

3. Using manual pallet truck or Battery operated stacker, Keep the

pallets at one side of receiving bay. Follow the same process till complete unloading takes place.

7.2.5.1 In case of Unloading is to be done by external means like hydra, Store person shall inform

the agency to send the hydra.

7.2.5.2 The rolls/Boxes shall be properly tied with the Metal/Nylon sling to the Head of hydra.

72.5.3 Then Hydra shall lift the roll/Box from the vehicle and keep it slowly at the side of receiving bay.

7.3 After Unloading:

7.3.1 After unloading the RM/PM, store person shall check the Roll/Box/Drum/Container for any damage, leakage, torn condition. In case any abnormality observed, the store person shall inform about this to QC/Production Head and maintain the record with GRN.

7.3.2 Match the invoice quantity with the material received quantity verified with web bridge weighing slip and attached with SAP generated GRN. If this matches, give the material receipt on Lorry Receipt to the driver. If there is any variation of quantity or if the material is wet or damaged, make the remark on Lorry receipt and get it signed by driver and keep photocopy of Lorry receipt in the record. Give intimation to QC department about the receipt of material.

7.3.3 De-dusting: After unloading the material on receiving bay, start the de-dusting process as per below steps :-

Open all the secondary packing (Wooden Box/Corrugated Box etc.) of the RM/ PM.
Remove the identification label (if available) from the secondary packing and paste it on the primary packing.
Clean the material with compressed air and cotton cloth or vacuum cleaner.
Place the material on the clean pallet.

7.3.4 Quarantine: After de-dusting of material, material will be shifted to store and “Under Test Label” will be put on all rolls/box etc. QC person checks the material physically and select the roll/box/container as per their sampling plan and “Sampled” label will be put on item.

7.3.5 After QC sampling, wait for the QC decision. If the result is pass, then “QC Pass” label will be put on Under Test Label. If the result is rejected, inform the vendor for further action and HOLD label will be put on roll and wait for further action by vendor.

7.3.6 Entry of incoming materials shall be done in inward register which is maintained in excel format.

8.0 REVISION HISTORY

+----------------+----------------+----------------+----------------+----------------+----------------+ +----------------+----------------+----------------+----------------+----------------+----------------+ | Details of revision: New SOP | +-----------------------------------------------------------------------------------------------------+