Procedure for Release of FG and Pre-dispatch

Inspection

Purpose

• To define a procedure for release of finished goods and pre-dispatch inspection.

Scope

• This SOP applies to all finished goods material which is either ready in stock or being sold to a specific customer.

Reference(S) & Attachments

• References
• In-house
• Attachments: Nil

Responsibility

• QA Department Person:
• To prepare the SOP.
• QA Head
• To ensure the training of the SOP to all concerned personnel involved in implementation of the SOP.
• To ensure the implementation of the SOP after training.
• Department Head / Plant Head
• To approve new or revised SOP.
• To ensure the implementation of the defined system.

Distribution

• Quality Control
• Production
• Warehouse

Definition(S) & Abbreviation(S)

• Definitions
• Finished Goods: Any material which is finally in the stage at which it can be sold to a customer, i.e. it is meeting all the requirements of the customer's specification.
• Abbreviations
• PDI: Pre-dispatch Inspection
• FG: Finished Goods

Inspection

Procedure

• Release of Finished Goods
• Material after the packing process is considered as the finished product.
• Before this process, the product shall be checked for quality parameters in order to ascertain whether the material is conforming to specification or not.
• Before the packing process, each roll undergoes an inspection / rewinding process. At the inspection and rewinding stage, technical parameters are checked by QC.
• After the packing process, QC shall ensure the below checks visually:
  • Packing quality should be good.
  • There should be two labels on each roll, one on the top & the other inside the core.
  • The information on the label should be complete, like spool no., roll no., joints etc.
  • The rolls should be kept on a clean pallet and separate from other products.
• Once these checks are OK, the QC person signs on the Material Transfer Slip of Stores and approves the material.
• After this process, material can be transferred to the FG store.
• Pre-Dispatch Inspection
• The daily dispatch plan is decided based on the daily meeting of the Production Head and Dispatch Supervisor as per priority given by the Planning Head.
• Based on the priority, the Dispatch Supervisor shall prepare the packing list of the material which is to be dispatched.
• The QC person performs the below checks visually on the entire material:
  • Packing quality should be good.
  • The rolls should be kept on a clean pallet and two products should not mix.
• The QC person performs the below checks visually on any two rolls / boxes on a random basis:
  • The information written on the label should match with the packing list, i.e. material name, size, customer name, surface, batch no., retest date etc.
  • There should be two labels on each roll, one on the top & the other inside the core.
  • The information on the label should be complete, like spool no., roll no., joints etc.

Inspection

Once the material conforms to the checks, the QC person shall put the

“Pre-dispatch Inspection done” stamp on the packing list and put a signature.

Revision History

Revision No.

Effective Date

CC No.

Details of revision: New SOP

Inspection

Attachment : Pre-dispatch Inspection Stamp

The “Pre-dispatch Inspection done” stamp is applied on the packing list by the QC person as evidence of completed pre-dispatch inspection.